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e-GTPAC
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Save the Payroll staff’s time and energy entering timesheets that they cannot read. E-GTPaC allows Apprentices and Trainees to enter their own timesheet into the Web and have it automatically authorized by the Host Employer.
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After it is authorized, e-GTPaC sends it straight through to GTPaC for processing. Other components of e-GTPaC include:
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The processing of Leave requests and authorization by the Host Employer.
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Logins for Payroll/Admin staff, Field Officers, Employees and Host Employers.
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Messaging by email/SMS/Web between all four login types.
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Messaging by email/SMS/Web between all four login types.
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Employee portal where Employees can change some of their details to keep the system up to date. An option is to also allow them to change their bank accounts.
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Leave accruals and loan balances can be displayed—sick leave balances can be hidden, if required. This may save the staff phone calls regarding leave balances.
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Host Employer portal so that Hosts can change some of their details, especially their contact details and address.
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Automatic messaging on two deadlines for Employees to enter timesheets and Hosts to authorize, saving staff’s follow up time.
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GTPaC was originally programmed in 1995 and has been continually improved to incorporate the requirements of the Group Training industry.
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Security can be set up to protect Payroll information from other parts of the system.
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Rate Tables hold the pay and charge rates for each year/wage level, therefore automating the progression to a new level and new rate. Future rate tables can be entered and will be automatically used based on the effective date, allowing payroll staff to enter new pay rates well in advance.
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Multiple accrual levels allow the annual, sick, RDO’s etc to be precise to the award. A full audit of each accrual is available, making sure that if questioned, the staff can quickly establish the transactions behind the current balances.
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Employee Loans, time in lieu, Tool allowances and other balances can be kept and audited at any time. These balances can be optionally printed on the Pay Advice slip.
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Detailed OH & S and injury details are kept for each Employee and is easily accessible by those with the security to do so. This means that all information regarding the Employee is in one area—no more manual filing.
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Reminder notes can be entered to “pop up” at timesheet entry time to remind staff to add or subtract a component of the payroll.
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Notes can be entered in a timesheet and optionally printed on either/both the Pay Slip and the Invoice.
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Timesheets entered by Employee on the Web.
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Host is automatically notified to authorize timesheet via Web, Email, SMS or Fax.
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GTPaC is updated from e-GTPaC and adds the leave accruals.
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Payroll is updated and processed.
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Payslips are printed or emailed.
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Invoices are created and printed or emailed.
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Information is transferred to the General Ledger from Payroll and Debtors—specific to the Cost Centre attached to the Employee.
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Arrow Financials incorporate Creditors, Stock, Cash Book, Fixed Assets, Debtors, Payroll, Job Costing,General Ledger and many other components.
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